Interim Finance Officer

Central London

A world renowned international development charity – International Rescue Comittee are looking to recruit an interim Finance Officer to start immediately.

If you are available to start a new role straight away, and have experience working across many of the below areas, please apply as soon as possible in order to be considered.

PERSON SPECIFICATION

Essential

Skills, Knowledge and Qualifications:

  • Good knowledge of accounting demonstrated by an accounting qualification such as AAT or part Qualified Accountant
  • Strong IT skills including excellent Excel skills
  • Excellent attention to detail
  • Data driven
  • Able to work independently and also as part of a team
  • Has strong communication skills, including communicating with staff in the UK and New York Offices over the phone, in person and email in a clear and professional way

Experience:

  • Experience of working with accounting software such as SUN or Microsoft Dynamics.

KEY ACCOUNTABILITIES

  • Project Income Allocations and Transfers
  • Project receipts: ensure all such income are identified and allocated to the correct project and country codes and inform AMU UK, New York and country offices on a timely basis.
  • Project transfers: prepare international fund transfers batches to New York twice a month; ensure funding balance in the bank are reconciled before each transfer.
  • Maintain digital files for transfers with full supporting documentation attached.
  • Assist in providing intercompany supporting documents on UK and Technical Unit grants/transactions as required by country offices for Field Audits.
  • Ensure each grant is reconciled monthly
  • Reconcile transfers and field expenditure data and between UK and US for all UK projects by end of each month
  • Raise all issues arising from the reconciliations with the Finance Business Partner – Projects or Accounts Assistant – Projects for quick resolutions with US and country offices by end of each month so the corrections can be made promptly
  • Assist in creating and uploading new account and financial codes (T codes) into SUN
  • Assist with any ad-hoc work as required

Accounts Payable

  • Post invoices and credit notes on SUN, ensuring authorisation and SUN budget codes have been provided and ensure documents are saved in the payment run folder on BOX ready for our fortnightly payment runs.
  • Reconcile supplier statements to creditor accounts in SUN and advise the account payable officer of any issues
  • Arrange travel advances for staff: prepare on-line request; when advance is recorded on bank statement, record on SUN
  • Check all staff expense claims for compliance with IRC-UK Travel Policy, reconcile against advances and posted onto SUN and relevant documents saved in the payment run folder.
  • Check credit card expenses and prepare journal for upload onto SUN.
  • Maintain accurate files for supplier invoices, staff expenses claims, petty cash and credit card expenses
  • Check and prepare invoice journals for all direct debits and ensure supporting invoices and approval are filed in the DD folder on BOX
  • Prepare the NATWEST bank income and payment journal ready to be posted on each Monday and prepare a bank reconciliation.
  • Review and reconcile staff advances control accounts following each payment run and provide a report to Financial Accountant.
  • Assist in maintaining an up to date – London Finance mail box, ensuring mails are dealt with in a timely manner.
  • Support the reconciliation of credit card account and the petty cash control account.
  • Prepare the petty cash and credit card journals for upload on SUN by 5th working day of the month
  • Assist with any ad-hoc work as required